My iPhone is a multi-purpose tool. Yes, I make calls, send texts, and share photos on Facebook. I even play the occasional Pac-Man game when I’m really bored. But even more than communicating with the world, I use my phone as an organizing and productivity resource. I know you’re thinking, “She is an professional organizer. Of course!” Don’t let my career choice fool into thinking that your smart phone is not as valuable.
Your phone can organize your life!
Our world is filled with amazing technological advances and the apps available to smart phone users are no different. I want to share with you my top picks for organizing my life and schedule. These apps aren’t the only choices. In fact, there are so many great app choices, that sometimes it’s difficult to decide on the right one for your needs. My encouragement to you is try different ones, especially if they are free to download, and see which ones you like the best. There are pros and cons to every app, but you’ll discover which ones work best for you, even if you are not a “techy” person. Use your phone for more than just communication. Organize your life!
1) Things – Things is by far my most useful organizing tool. It’s like my second brain, keeping track of all my to-do’s with ease. The most comprehensive task manager apps will cost you money; Things is $9.99 in the App Store. But there are some decent free ones, as well. If you don’t need something as extensive as Things, try Google Tasks, Wunderlist, Remember the Milk, and Toodledo. Keeping lists in any one of these apps is the best way to get things done! You will love being more productive.
2) Evernote – The more I use Evernote, the more I like it. The best part about it is that it’s free! You create notes within notebook categories. I have notebooks for recipes, gardening, health, books to read, travel ideas, quotes, Christmas lists, and more. Within those notebooks, I have many notes relating to that particular category. You can also create notes with photos and voice memos. Evernote is the best way to get rid of paper clutter! I recommend downloading the free desktop version as well. Evernote will automatically sync all your devices. To learn more, read my helpful blog post entitled Overcoming Paper Piles with Evernote.
3) 1Password – One of my huge organizing accomplishments in the last year was transferring all my passwords from paper to a digital format. My identity is more secure and my passwords are safely locked away. After much research, I choose 1Password, because I only have to remember one main password to get into the app. The easiest way to set up 1Password is to download the app for your desktop computer, create all new passwords with the help of the password generator (you only have to do this one time), and then you can download and open up the app for your smart phone. 1Password will automatically sync your “password vault” between your computer and phone. To be honest, the entire set up process takes quite some time, but once it’s done, it’s done. And yes, it is expensive, but a password app is worth spending money on. You will be happy that your passwords are secure in one place!
4) Calendar – The iPhone’s native calendar app is not perfect. Scrolling up and down while creating an event is a hassle, but it works well enough. The main reason I use it is to keep track of my schedule. I place all events, including repeating ones, into the app and use the alert feature to remind myself of important places to be at the right time. If you lose track of your time or forget events, I encourage you to use the calendar app on your phone. If you have an iCloud account, it will sync with your computer and tablets as well.
5) Docs to Go – I use Docs to Go infrequently, but when I do, it’s very handy! This app uses the Cloud to access all your computer files, including Word, Excel and PDF formats. When I don’t have my MacBook with me and need to look up a file, I open up Docs to Go and find the information I need. I use the free app, but there is a premium version for those that need more powerful editing tools.
I received no compensation from any companies or app designers for this post. I just wanted to share with you my favorite productivity phone apps! I hope this information is helpful in organizing your life.
Which smart phone apps do you like and use the most? Please share in the comments below.